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Scheduling Assistant

Closing date
23 Dec 2022

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Job Role
Sales & Marketing
Multiple Practice
Contract Type
Full Time
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Job Details

Job Title: Scheduling Assistant

Reporting to: Head of Patient Contact

Salary: 19,500 per annum

Hours: Monday to Friday 37.5 hours per week

Qualifications: GCSEs grade C or above in Maths and English

Job Summary

We're OutsideClinic - the UK's leading home-visiting optician and hearing specialist. We have provided at-home sight and hearing care for older people within their communities for over 30 years. We believe that clinically excellent eye and hearing care should be accessible and affordable for all. Our mission is to change people's lives by delivering excellent optometry and audiology services in the homes of people who can't get to the high street unaided.

As part of the team in a hard-working contact centre you'll be helping to maintain the best schedules for our professional staff that work across the UK. You'll help to manage any obstacles that arise during their working day and be able to roll with the punches when schedules change suddenly. This role will enhance your customer service experience and enable you to use mapping, car tracking, and logistics software as well as working closely with clinical staff in a supportive role.

Principle Accountabilities

  • To be the first point of contact for our professional team
  • Respond to incoming telephone calls as necessary
  • To search computerised patient records, checking patient details and amending when required
  • Manage GOS (General Ophthalmic Services) paperwork, to ensure we meet all claims requirements and keep external health and social care regulators are up to date with patient information.
  • Maintain high standards of personal appearance, timekeeping, attendance and respect of company property
  • To effectively use mapping, car tracking, and logistics software
  • Competently manage and record information as required

Key Attributes

  • Loyal and committed to the company
  • Exceptional eye for detail with an inquisitive approach to your work.
  • Very organised approach with the ability to multi-task using multiple bespoke systems.
  • Strong time management skills
  • Ability to work and problem solve independently and manage deadlines when required.
  • Confident about working in a role where your actions directly influence others
  • Excellent communication skills
  • Strong desire to succeed, in an environment where success is celebrated and the need to be happy is recognised

What we offer

  • Private medical insurance
  • Life assurance
  • A friendly environment with regular team days
  • Relaxed dress code
  • Comprehensive training
  • Career progression opportunities
  • Additional holidays with length of service
  • Contributory pension scheme matched up to 5%
  • Free sight and hearing test and discounted eyewear and hearing products
  • Three 'treat' holiday days granted for 100% attendance


Find Us
01793 648607
10-14 High Street
Old Town
United Kingdom
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