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Programme Coordinator

Employer
Specsavers
Location
Nottingham
Salary
Competitive plus benefits
Closing date
16 Aug 2021

View more

Job Role
Administrative
Sector
Multiple Practice
Contract Type
Permanent
Hours
Full Time

For over three decades our purpose hasn’t changed: we are here to make a positive difference to the lives of all.  Making people feel good, cared for and smart through the exceptional products, services and value we offer — is what sets us apart. 

 

That’s why we need you.  We are proud of how far we’ve come as a business, now we want to see you grow with us. 

 

Main Purpose of the Team

To support growth in Stores through Business Development Projects in the UK & Ireland.

 

Main Purpose of the Role

To provide a central point of reference within Business Development for both stores and Specsavers departments for any project related enquiries and to oversee and coordinate the Business Development Programme of works.

 

To liaise directly with the Senior PM and Project Managers to coordinate and control the programme of works ensuring all administration is complete in good time for the roll out of the planned works. Working with internal IT support functions and the admin team to ensure all contracts and administration is in place prior to the start of any project. Ensure all projects remain on track and that snagging, and defects are completed for all projects within the allotted time of each project.

 

Key Responsibilities

  • Run the Weekly Delivery Programme Meetings including Sainsburys, Ireland, New Stores and Existing Portfolio Programme of BD works.
  • Manage the Project Delivery Plan – Anticipated Work Schedule
  • Review the upcoming schedule of works with PDM’s to understand referrals for the programme including the Portfolio Plan.
  • Share the programme with the Delivery Function including Design Manager, Senior PM, Cost Manager and Admin Team.
  • Support the wider Specsavers business with requirements in relation to Finance, Supply Chain and IT requirements.
  • Support the Property Team with the request for Measured Surveys and Condition Reports in relation to new build projects.
  • Control and organise/arrange or place orders (as appropriate) with contractors and consultants for any project or consultancy works when all necessary approvals are in place
  • Support the Minor Works programme wherever possible.
  • Provide a central point of reference to the BD team for the projects delivered and in hand to support the Budget process.
  • Ensure timely uploading of key documents onto Sharepoint for external 3rd Party PM’s
  • Provide support to the Head of Delivery as and when required.
  • Produce reports monthly with a status update on administration for every project
  • Efficient Administration processes from end to end on all projects

 

Key Skills, Ability or Experience

Key Skills                            

  • Good knowledge of financial business & accounting skills with an eye for detail.
  • Familiar with diverse project and peer department teams and handling of multiple project workloads simultaneously.
  • Core IT skills including email and use of all Microsoft office applications.
  • Proven experience in data management and manipulation of Excel spreadsheets.
  • Good administrative & organisation skills and able to work under pressure.
  • Experience at dealing with senior stakeholders within an organisation.
  • Full Driving license.

 

Desirable skills

  • Basic knowledge of relevant legislation (e.g. Building Regulations) and requirements/processes for acquiring Local Authority and other necessary consents (Planning, Advertisements, Landlords etc.).
  • Basic knowledge of and an ability to navigate around 2D CAD design (using AutoCAD software).
  • Working within a large multi-site organisation supporting a field-based team.
  • Working within a retail environment.

 

We believe in rewarding our people for their hard work so have a great mix of benefits and opportunities for you to give you the recognition you deserve. 

 

We’re happy to talk flexible working!

 

If you can see yourself being part of this journey, apply now! 

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