Fleet Administrator

Recruiter
OutsideClinic
Location
Fleet
Posted
26 May 2021
Closes
14 Jun 2021
Job Role
Administrative
Contract Type
Permanent
Hours
Full Time

We are looking for someone to join our Fleet department on a part-time basis. As a fleet administrator, you will support the manager with vehicle administration, reports, data and supporting our professional staff.

You will need to be organised, self-motivated and have a good understanding of customer service and computer skills, including Excel.

Hours: Monday - Friday, 8:00 AM - 12:00 PM and flexible out of hours phone cover when required.

Key activities of the role

  • Dealing with incoming calls politely and professionally
  • Managing employee and management queries
  • Compiling monthly reports
  • Processing data using a variety of systems
  • Dealing with penalty charge notices and making representations
  • Vehicle administration and allocation
  • New starter inductions - training of all new starters to ensure they understand fleet processes and procedures
  • Working with other departments in the organisations when required
  • Maintaining legal requirements for Motor Insurance Database
  • Insurance claims processing and monthly management
  • Maintaining good relationships with external suppliers
  • Updating and maintaining the Grey Fleet database

About you

For this role, you will need to be/have:

  • Fleet department experience, desirable but not essential
  • At least two years of driving experience, if over 21
  • ICFM - Institute of Car Fleet Management certificate, desirablebut not essential
  • Good understanding of motor vehicles and to be able to engage with drivers reporting defects etc.
  • Good IT/literacy skills and attention to detail
  • Positive 'can-do' attitude, with a desire to succeed
  • Strong organisational skills with the ability to prioritise
  • Confident and professional telephone manner
  • Effective problem-solving skills
  • High numeracy and strong written and verbal communication skills
  • Great attention to detail and accuracy

What on offer?

  • An annual salary of 21,500 per annum, pro-rata, depending on experience
  • Opportunity to gain ICFM certificate
  • A friendly environment with regular team days
  • Full training and support
  • Additional holidays with length of service.
  • Contributory pension scheme matched up to 5%
  • Weekends and bank holidays off
  • Free sight and hearing test and discounted eyewear and hearing products
  • Three 'treat' holiday days granted for 100% attendance.