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Team Coordinator

Employer
Specsavers
Location
Nottingham
Salary
Competitive plus benefits
Closing date
6 Oct 2019

View more

Job Role
Administrative
Sector
Multiple Practice
Contract Type
Permanent
Hours
Full Time
Team Coordinator Role summaryThe Business development team is now looking to hire a Team co-ordinator to support their team.  

 

Title: Team Coordinator.

Location: Nottingham

 

Role summary

Manage the secretarial and administrative requirements of the Director of Business Development and Director of Customer Experience in a professional, confidential and efficient manner. In addition, to support the wider Business Development & Customer Experience senior leadership team with administrative support.

The role

To manage the secretarial and administrative requirements for key stakeholders, including:

    Calendar management and prioritisation of schedule as directed through weekly/ daily reviews.Management of lease signing by Board directors Setting up regular meetings / conference calls, booking rooms and sending notifications as required. More specifically organizing quarterly team meetings, agendas, accommodation etcOrganise all travel and accommodation as required in accordance with the expenses policy
    Deal with all telephone calls and incoming and outgoing mail (including e-mail)Organise and manage the comprehensive existing filing system to include setting up of new files, maintaining the systems and completing all filing as required
    Attending meetings and documenting minutes and actions where necessary Creating and amending PowerPoint presentations Updating reports and requesting information from the management teams as required or on a regular basis
    Support the Director in the collation and sign off process for quarterly and annual bonus and pay reviews
    Specific project involvement, as and when requiredAnnual leave management for Senior TeamEnsure the organisation charts are up to date and maintained on the company intranetManagement and support of PIR (post implementation review) calls with partners and capturing actions for distribution
 

The successful candidate will have previous work experience working as an Administrator or Personal Assistant, be highly organised, efficient with excellent attention to detail, experience in general administration and able to maintain confidentiality.

 

Happy to talk flexible working!

Application deadline is the 24th September 2019.

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